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  • Contract Type: Permanent
  • Location: Luxembourg
  • Salary: Market related
  • Start Date: 15-06-2022
  • Reference: JO0000004651
  • Contact Name: Benjamin Bodson
  • Contact Email:
  • Job published: 15 June 2022

Executive Assistant & Office Coordinator (M/F)

DO Recruitment is recruiting an Assistant & Office Corrdinator for a dynamic and sustainable company who are a global leader in the food industry. The successful candidate will be responsible for the smooth operation of the office and for supporting staff in a newly created company HQ.

The role provides high-level executive support to the CEO as well as administrative support to the team and day-to-day office / reception management. Reporting directly to the CEO, the role involves interacting with clients, customers as well as internal stakeholders. The main responsibilities will include:

  • Provide administrative and logistical support to the CEO and his team: prepare PowerPoint presentations, documents and other correspondence, coordinate diary, email and travel management, hard copy and electronic filing;
  • Provide project administration and management support to the CEO and his teams including: maintaining work / project plans, tracking key tasks and budgets, preparing regular reports and updates;
  • Liaise with customers, clients, suppliers, visitors as well as internal stakeholders across locations and hierarchies;
  • Proactively lead sourcing and set up of suppliers to ensure office is fully operational;
  • Manage office budget including suppliers, maintenance, travel;
  • Undertake general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, troubleshoot office equipment etc.)
  • Continuously improve the quality and efficiency of services provided.


  • Professional qualification in business administration and/or equivalent qualifications and experience;
  • Fluency in English is essential. Italian is an asset;
  • Excellent command of MS Office package (Outlook, Teams, Word, Excel, PowerPoint);
  • Ability to quickly learn new IT programs and systems; knowledge of IT accounting systems (such as SAP) desirable;
  • Entrepreneurial spirit – ability to perform tasks flexibly and adapt to new and changing situations;
  • Ability to work independently and within a team ;
  • Excellent interpersonal and communication skills;
  • Great attention to detail;

Our client is a dynamic and sustainable leader in the food industry. 

At the final stages of the recruitment process, the successful candidate can be asked to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.


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