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PERSONAL ASSISTANT (M/F)

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  • Job Title: PERSONAL ASSISTANT (M/F)
  • Contract Type: Permanent
  • Location: Luxembourg
  • Salary: Market related
  • Start Date: 02-08-2022
  • Reference: JO0000004688
  • Contact Name: Maria Diacenco
  • Contact Email: maria.diacenco@dorecruit.com
  • Job published: 2 August 2022

                                                                                   PERSONAL ASSISTANT (M/F)

DO Recruitment Advisors is delighted to represent a multinational consulting company that is well known for being a great and diverse workplace.

THE JOB:

The Personal Assistant will be the right-hand of the Managing Partner by providing a tailored assistance, facilitating their day-to-day activities, and adding value to client relationship management.

Responsibilities:

  • Proactive managing the calendars, incoming phone calls, outlook inbox and incoming mail process
  • Planning and organising internal and external meetings / lunches / conference calls
  • Completing the time sheets and managing the expenses
  • Assisting in procurement process
  • Planning and organising business travels and related itineraries
  • Monitoring of the trainings & related follow-up with Learning & Development department
  • Providing solution-oriented support involving a wide variety of duties that are critical to ensure smooth and seamless business processes (ordering tokens, liaise with IT team etc.)
  • Being Directors’ delegate for systems/applications
  • Assisting during external meetings (preparation, taking minutes, follow-up)
  • Planning and organizing client events
  • Preparing PowerPoint presentations (client presentation, internal presentations, potentially proposals) by applying internal templates and guidelines
  • Assisting with the Client Relationship Management tool : reports, contacts, mailing/event list, opportunities
  • Train the new team members

THE CANDIDATE PROFILE:

  • Fluent in English. German and/or French would be considered an asset
  • A first experience including a proven track record working within a fast-paced corporate environment
  • Strong computer skills, especially in Outlook and MS-Office products including Word, Excel and PowerPoint
  • Exemplary organizational skills, with strong attention to detail and the ability to prioritize the workload and stress-resilient
  • A high standard of communication and writing skills
  • Ability to work independently as well as contributing to a team

THE CLIENT:
Our client is a multinational consulting company.

At the final stages of the recruitment process, some of our clients ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested. DO#

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