ADMINISTRATIVE ASSISTANT (M/F)
THE JOB
-Administrative paperwork assistance to all employees and management;
-Dispatching of documents for signature and related follow up;
-Daily mail pick-up, sorting, and distribution;
-Performs general administrative support tasks such as: copying, filing (RCS, RBE…), faxing, printing; scanning;
-Create and update records and database;
-Track stocks of office supplies and place orders when necessary;
-Organizing and scheduling meetings, events and appointments upon request, managing calendars and agendas;
-Operates and maintains office equipment, including printers, copiers, and fax machines;
-Management and restocking of meeting rooms;
-Ensuring the office area is always kept in order, and making pertinent arrangements as needed;
-Assisting the team with arranging building maintenance works ( e.g., repairs, refurbishment, etc.)
THE CANDIDATE PROFILE
-Holder of minimum A-level diploma, ideally complemented by secretarial/accounting studies;
-2-3 years of professional experience in a similar position
-Excellent written and verbal English and French communication skills ;
-Good command of MS Office : Word, Excel, PowerPoint;
-Used to work in a team, you have good social and presentation skills;
-Flexibility and the ability to prioritize new tasks as they come in
-Strong interpersonal skills (courtesy, discretion), ease in communication.
-Proactive and initiative-driven
-High level of autonomy
-Organized and methodical approach
-Flexibility and dynamism are essential qualities to succeed in the proposed position.
OUR CLIENT
Our client is a private equity advisory firm located in the heart of Luxembourg.
At the final stages of the recruitment process, some of our clients ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested