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  • Location: Luxembourg
  • Salary: Market related
  • Start Date: 19-10-2021
  • Reference: JO0000004463
  • Contact Name: Davina O'Brien
  • Contact Email:
  • Job published: 19 October 2021

DO Recruitment Advisors is recruiting a Corporate Officer for an international company operating within real estate investment. In this in house role you will (pro)actively manage a dynamic portfolio of legal entities covering certain jurisdictions during their life cycle from incorporation / acquisition to either sale or liquidation. The position plays a key role in the legal & compliance administration of the portfolio, implying direct administration of its Luxembourg entities and general overview and administration of legal entities across other European jurisdictions within the relevant structure.
The successful candidate will report to the Head of Legal & Compliance based in Luxembourg.
Legal and corporate requirements
·Manage the legal and corporate requirements of your own portfolio incorporated in different European jurisdictions, potentially among them in the UK and Ireland.
·Liaise with cross-European internal management as well as service providers for efficient running and best practice of all deals and entities’ corporate governance.
·Constant liaison with internal teams (accounting, finance, acquisition, KYC and treasury) and external Lux and non-Lux advisors (law firms, Big Four, corporate and accounting service providers, local tax and administrative authorities) relating to specific tasks and projects that involve your legal entities ensuring best practice is adhered to for all matters and ensuring the entities’ corporate governance is legally sound.
·Liaise with internal account management and acquisition team for transparency of information, organisation and resulting legal responses of projects and companies.
·Daily tasks include review and execution of service agreements, engagement letters and other contracts; drafting letters, board minutes, written resolutions, shareholder resolutions, power of attorneys, waivers, review of financing funds flows and drafting of intercompany loan agreements and other ancillary corporate documents.
·Specific projects include coordination of corporate restructuring, project financing and re-financing, mergers and liquidations and the organisation of relevant board meetings for the approval of the transactions; preparation and filing of annual accounts, DAC6 filings, organisation of relevant board meetings for the approval of the transactions.
·Liaising with the acquisition team to ensure a smooth and effective hand over of legal entities post-closing of a new acquisition.
·Reviewing funds flows.
·Track and monitor the accuracy and accessibility of the legal and corporate documents (legislations, signature, date, corporate details etc.).
·Ensure organised, clear and consistent saving, filing and scanning of all documents.
·Help to maintain the company database and assist in the virtual and physical archiving process.
·Organise quarterly board meetings and review of the company’s structures charts.
·Provide reports informing of the operation and progress of Legal and Compliance work.
·Reporting to lenders, auditors and authorities.
·Graduate in business and/or corporate law or can demonstrate strong relevant experience acquired on the job;
·Minimum 4-6 years post qualification experience in a similar position gained within a corporate services provider, inhouse or with a law firm in Luxembourg;
·A sound knowledge of the corporate governance framework and corporate law in Luxembourg;
·A first experience/exposure to the real estate sector would be a plus;
·Ability to build close and strong relationships with internal and external stakeholders to drive legal compliance operations;
·Team player with the ability to also work independently;
·Comfortable communicating with various stakeholders in and outside the company, and able to explain  to colleagues with other fields of expertise;
·Resourceful individual with demonstrated ability to work in an organized and productive way in a fast-paced environment;
·Good business acumen in order to understand, prioritize, and act on requests received;
·Excellent oral and written communication skills in English.
Our client is a fast-paced and international company, operating in the real estate sector.
At the final stages of the recruitment process, the successful candidate can be asked to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.


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