LEGAL ASSISTANT (M/F)
THE JOB
-Deal with email requests and calendar updates;
-Draft, edit, proofread, and finalize documents;
-Support filing, printing, scanning and archiving of files;
-Prepare Lawyers expense reports and assist with timesheets;
-Organize and coordinate travel arrangements, appointments, conferences and meetings;
-Assist for any ad-hoc requests;
-Internal and external communication;
-Ensure telephone coverage for internal and external calls with the team;
-Draft internal emails (to be send on behalf of the Partners);
-Liaise with other departments in a professional manner to ensure smooth support to
Lawyers;
-Deal with billing queries: open matters, prepare invoices, track payments;
-Coordinate with the other members of the team and the central billing team;
-Ensure RCS recording and filing;
-Liaise and support other Business Professionals when needed (HR, Business
Development, IT…).
THE CANDIDATE PROFILE
-Bachelor’s degree in secretarial studies or administration;
-At least 2-3 years’ experience in a similar position;
-Fluency in French and English, German would be an asset;
-Proficiency in the use of MS Word, MS Excel, MS PowerPoint and Outlook;
-Dynamic and « willing to learn » attitude;
-Ability to adapt to changing priorities and work well under pressure;
-Flexible and able to work as part of a team in a confidential manner.
THE CLIENT
Our client is an international law firm.
At the final stages of the recruitment process, the successful candidate can be asked to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.
