CORPORATE SECRETARY & OFFICE MANAGER (M/F)
Corporate Secretariat:
·Organise and coordinate Board, Conducting Officer Committee, and other governance-related meetings/committees (agendas, packs, minutes, follow-ups).
·Maintain statutory registers and corporate records; ensure timely regulatory and registry filings.
·Draft and review corporate documents (resolutions, powers of attorney, circulars, regulatory filings).
·Ensure compliance with Luxembourg company law, AIFMD, and governance requirements for corporate secretarial matters.
·Liaise with regulators, legal counsel, notaries, auditors, and internal auditors.
·Respond to external and internal audit queries and support regulatory correspondence.
Office Management:
·Oversee daily office operations, including supplies, IT coordination, and vendor management.
·Support onboarding of new joiners and act as a point of contact for facility-related matters.
·Coordinate internal meetings, events, and administrative support for the local team.
·Maintain and optimise internal administrative procedures to ensure smooth office operations.
THE CANDIDATE PROFILE:
·University degree in Business Administration, Legal, or similar, or significant relevant corporate secretarial experience.
·At least 3 years’ experience in corporate secretarial, legal, or office management roles, ideally in Luxembourg.
·Strong knowledge of Luxembourg company law, registry processes, and AIFM regulatory framework.
·Excellent drafting, organisational, and interpersonal skills.
·Proficient in MS Office tools (Word, Excel, Outlook, SharePoint).
·Fluent in English; French preferred. Other languages are an advantage.
THE CLIENT:
Our client is an international asset management company, based in Kirchberg.
We are committed to protecting your privacy and ensuring the confidentiality of your personal information. Before submitting your application, we kindly ask that you take a moment to review our Privacy Policy.
As an equal opportunity employer, we embrace diversity and welcome applicants from all backgrounds. Please note, however, that candidates must possess a valid Luxembourg work permit. As we represent our clients, we are required to submit only those who meet this requirement. Unfortunately, if you do not have a valid work permit, we will not be able to consider your application.
If you are selected for the position, you will be asked to provide supporting documentation, such as copies of your diplomas, proof of prior employment, and a standard criminal record check, as part of the final steps in our recruitment process.
We appreciate your interest in our company and look forward to the possibility of working together.
