ALTERNATIVE FUND OPERATIONS MANAGER (M/F)
The Management span of the role assumes effective supervision of the work performed by external parties contracted to service day-to-day operations. You will monitor, guide and control external service provider(s) in compliance with a vendor governance program. Treasury oversight responsibilities are combined with other responsibilities as outlined below.
THE JOB:
Treasury oversight
- Direct report to an analyst and intern, developing and coaching the team and pitching in to solve complex or sensitive matters and act as a contact of escalation in day-to-day tasks
- Management of effective and value-add relationships with local and global banking partners, with a focus on their European footprint
- Ensuring efficient and effective processes for bank account maintenance activity, timely reporting, reducing execution risks critical to transactional timelines and proactive management of credit exposure
- Collaborating efficiently and effectively with 3rd party service providers across Europe (including fund and corporate administrators, custodians, and banks), including managing the onboarding and coordination of their treasury activities (account maintenance) with other stakeholders
- Evaluation/benchmarking of costs, service levels and electronic platforms implemented or available, leading implementation projects for new platforms
- Acting as a point of escalation within the organisation, towards banks and 3rd parties
- Recommending, developing and implementing a standardized operating model on a service provider agnostic basis
- Administration of banking platforms and management of 3rd party authentication tools, including review and negotiation of service agreements, fees schedules, and operating memorandums
- Arranging for, or the supervision of bank account opening, closing and periodic reviews, including an efficient and effective approach is taken on KYC, the designation of bank authorities/signatory powers, with proactive management over the provision of information and internal dashboard reporting of status
- Responsibility for ensuring complete and accurate records of bank accounts is maintained with an effective programme of recertification in accordance with approved delegations of authority and procedures
- Maintenance of accurate authorised signatory list and bank mandates/users of various banking platforms
- Retaining flexibility to make payments on an exceptional basis in accordance with our business continuity plans implementation
- Supervision of risk mitigant processes including call back procedures
- Develop, implement and maintain operational process documentation, policies and procedures
- Keeps close communication and strong relationship with internal and external areas, ensuring the correct implementation of cash processing standards
- Implementing and following up compliance of internal controls related to cash processing standards
Depositary and custodial oversight
- Carrying out ongoing controls of the Luxembourg depositary and custodian appointed to managed funds, including review, negotiation and maintenance of operational memorandums with regard to depositary and custodial activity
- Collaborating with internal and external parties to ensure obligations towards the depositary and custodian are proactively and effectively managed
Transactional
- Transactional support in relation to acquisitions, dispositions and (re)financings in Europe especially with regards to treasury aspects
- Collaboration and support
- Communicating directly to the AIFM board, conducting officers and others, acting as an expert on treasury oversight activity and governance, being able to make constructive proposals
- Ensuring information submitted to the governing committees/bodies of the managed funds/fund SPVs are both complete and neutral, and decisions taken are implemented
- Complying with local policies and procedures, supporting the strong operating risk, governance and control framework in place to meet all regulatory and statutory obligations
THE CANDIDATE PROFILE:
- Strong academic background: relevant degree level required in business/economics or similar
- Relevant work experience (e.g. fund manager, service provider, bank or audit/consulting firm)
- Highly organized, efficient, decisive and self-motivated with the requisite personal time management and communication / negotiation skills
- Ability to work in a fast-paced environment, with flexibility to adapt
- interested in process improvement, proposing new ideas and willing to develop new skills
- Attention to details
- Transparent and highly collaborative as this position requires to build strong relations within the Company
- Integrity and reliability, with a commitment to Diversity & Inclusion
- Team player, capability to interface professionally and to work on cross border structures, collaborating with colleagues from offices in Europe as well as in Asia and the US
- Fluent in English with clear and strong verbal and written communication skills required; French, German or Italian is an advantage
THE CLIENT:
Our client is a huge player in the real estate industry.
We are committed to protecting your privacy and ensuring the confidentiality of your personal information. Before submitting your application, we kindly ask that you take a moment to review our Privacy Policy.
As an equal opportunity employer, we embrace diversity and welcome applicants from all backgrounds. Please note, however, that candidates must possess a valid Luxembourg work permit. As we represent our clients, we are required to submit only those who meet this requirement. Unfortunately, if you do not have a valid work permit, we will not be able to consider your application.
If you are selected for the position, you will be asked to provide supporting documentation, such as copies of your diplomas, proof of prior employment, and a standard criminal record check, as part of the final steps in our recruitment process.
We appreciate your interest in our company and look forward to the possibility of working together.