Personal Assistant to a UHNW European Family in Luxembourg
Position Overview: We are seeking a highly organised, proactive, and discreet personal assistant to support a European family and family office based in Luxembourg. This is a full-time, CDI position, offering opportunities for career growth and the potential for increased responsibilities within the family office. The role requires flexibility with working hours.
Role Details:
·Location: Luxembourg
·Employment Type: Full-time, CDI
·Schedule: Monday to Friday, with flexibility for occasional overtime or overnight stays
·Career Development: Opportunity for promotion based on performance, with expanded responsibilities in the family office
Key Responsibilities:
1. Administrative and Secretarial Support
·Manage and maintain family schedules and calendars
·Provide administrative services for family members’ companies
·Assist finance manager with invoice management and account reconciliation tasks
·Organise and maintain family filing and records
2. Office management
·Oversee daily office operations
·Develop and implement office policies and procedures
·Maintain filing systems (physical and digital)
·Manage correspondence (emails, calls, mail)
·Monitor office supply inventory and purchasing
·Coordinate repairs and maintenance
3. Day-to-Day Personal Assistance, including but not limited to running personal errands
·Provide day-to-day assistance to the principals and their family members
·Run personal errands as required
3. Household Management
·Oversee the administrative operations of the household
·Schedule, coordinate and supervise as needed house maintenance and services through contractors and service providers
·Set-up processes and supervise household inventories management, supplies orders, and stock levels tracking in collaboration with housekeeper and nannies
·Provide storage management for family members
4. Travel Arrangements and Itinerary Planning
·Research, book, and coordinate travel logistics, including flights, accommodation, activities and local transportation
·Plan travel itineraries for family holidays and work travel
·Manage packing and preparation of suitcases
·Occasionally accompany the family on trips for on-site support
5. Household Staff Coordination and Supervision
·Manage administration for household staff
·Coordinate schedules, supervise duties, and maintain effective communication across the household team
·Assist with hiring and onboarding new employees
·Handle minor HR issues and employee concerns
6. Special Projects and Event Planning
·Lead various projects as needed, such as organising events or coordinating house moves
Candidate Profile:
Skills and Competencies
·Excellent time management and organisational skills with attention to detail
·High degree of professionalism, discretion, and confidentiality
·Strong problem-solving abilities, initiative, and adaptability
·Excellent verbal and written communication skills
·Punctuality, flexibility and reliability
Requirements
·Proficiency in both English and French
·Valid driver’s license required
Why Take This Role?
This is a unique opportunity for a highly organised, discreet, and proactive professional who thrives in a hybrid role bridging executive and personal support within a private family office. You will play a pivotal part in ensuring both the smooth operation of the family’s professional affairs and the seamless management of their personal lives.
Working in a dynamic, fast-paced environment, you will be trusted with a broad range of responsibilities, offering variety, autonomy, and meaningful impact. This position provides the opportunity to build a long-term, trusted partnership with the family while developing professionally in a multifaceted role.
We are committed to protecting your privacy and ensuring the confidentiality of your personal information. Before submitting your application, we kindly ask that you take a moment to review our Privacy Policy.
As an equal opportunity employer, we embrace diversity and welcome applicants from all backgrounds. Please note, however, that candidates must possess a valid Luxembourg work permit. As we represent our clients, we are required to submit only those who meet this requirement. Unfortunately, if you do not have a valid work permit, we will not be able to consider your application.
If you are selected for the position, you will be asked to provide supporting documentation, such as copies of your diplomas, proof of prior employment, and a standard criminal record check, as part of the final steps in our recruitment process.
We appreciate your interest in our company and look forward to the possibility of working together.